Freshers Fair: Exhibitors Information
Thank you for helping us in making our Freshers Fair 2023 the best we've ever had! We can't wait to see you on 22nd September. Here are some things you may need to know before you arrive, so you know what to expect from us, what we expect from you, and how to make the most out of your stall at JMSU Freshers Fair 2023.
Freshers Fair is run and managed by John Moores Students’ Union for Liverpool John Moores Students. JMSU decision is final on the day.
Please note that student group information will differ from commercial, volunteering/charity, and LJMU stalls.
Who?
If you're a commercial, volunteering/charity organisation, LJMU university service, or JMSU Student Group stall holder, this page applies to you. To find more information about your category, see below.
- Commercial exhibitors – Booked by Native.
- Volunteering, Charity, and University Services - Booked and organised by JMSU
- Student Groups – Booked and organised by JMSU.
What?
JMSU Freshers Fair! We are aiming to have over 7,000 students attend our Fair, we hope to see lots of fun, amazing opportunities and support given to students – a day they’re sure to remember.
Where?
Exhibition centre, King's Dock, Port of Liverpool, Liverpool L3 4FP
What 3 words: https://w3w.co/slime.glove.thanks
Slime.glove.thanks
Entrance to the loading bay
What 3 words: https://what3words.com/field.levels.beam
Field.levels.beam
How?
Watch this video on how to get here📍
Set-up Times
We have over 300 stalls that need to set-up and strict health and safety protocols in place, so please make sure you are on time.
Stall holders must use the following times for set-up:-
- 06:00 – 08:30 – Commercial exhibitors
- 07:30 – 09:30 - Volunteering, Charity, and University Services
- 08:00 – 09:30 - Student Groups
All unloading must be completed by 09:30 with no exceptions, as the Fair will be unable to start on time due to health and safety constraints.
Loading bay
Stall holders must use the loading bay at the following times:-
- 06:00 – 08:30 – Commercial exhibitors (Booked with Native)
- 07:30 – 09:30 - Volunteering, Charity, and University Services (Booked with JMSU)
Please note that student groups will not have access to the loading bay unless granted by Opportunities & Development team via email.
All stall holders have 15 minutes for unloading at the loading bay. Once you have unloaded, please remove your vehicle and park off site in the car parks near to the exhibition centre.
Please note that the Exhibition Centre do not provide trolleys or pump trucks.
All unloading must be completed by 09:30 with no exceptions as the Fair will be unable to start on time due to health and safety constraints.
Car Parks
|
Car Park |
Pricing & Opening Hours |
Spaces |
Height Restrictions |
|
Liverpool Waterfront Car Park Monarchs Quay, Liverpool, L3 4FP Payment: Cash/Card |
Monday – Sunday 24 Hours Up to 1 hour - £2.40 Up to 2 hours - £6.00 Up to 5 hours - £8.00 Up to 9 hours - £12.00 Up to 24 hours - £18.00 |
530 spaces + 30 accessible spaces |
Ground Floor – 2.4m Levels 1, 2 & 3 – 2.1m |
|
Liverpool Kings Dock Car Park Monarchs Quay, Liverpool, L3 4FP Payment: Cash/Card |
Monday – Sunday 24 Hours Up to 1 hour - £2.40 Up to 2 hours - £6.00 Up to 5 hours - £8.00 Up to 9 hours - £12.00 Up to 24 hours - £18.00 |
1,450 |
Ground Floor - 3.1m |
|
Car Parks 1 & 2 Monarchs Quay, Liverpool, L3 4FP Payment: Car Park 1: Cash Car Park 2: Cash/Card |
Monday – Sunday 24 Hours Up to 1 hour - £2.40 Up to 2 hours - £6.00 Up to 5 hours - £8.00 Up to 9 hours - £12.00 Up to 24 hours - £18.00 200 |
200 |
No height restrictions |
Freshers Fair event time:
10:30 – 17:00
We want to give all students that come through the door at the start and end of the day the same student experience therefore all stall holders cannot leave until 17:00.
It is your responsibility to bring enough resources and freebies for the whole day. If you cannot stay the whole day please let the relevant team know before the Fair as a decision will be made on whether you can still attend. It might be worth swapping staff over for a split shift if needed.
Plan for the day
Each stall will be allocated a table, with two chairs, no back boards will be provided. We will have a quiet half hour at 10:30 and the rest of the student body will arrive at 11:00. The fair will finish at 17:00. We must vacate the premises at 19:00.
Food & Beverages
Food and beverages will be available for you to buy, but feel free to bring your own lunch. Access for seating above café is open to commercial, volunteering org or LJMU University Services exhibitors only.
Important information
Documentation - Please ensure that you have provided a copy of the following documents to your key freshers contact: Public Liability Insurance, Risk Assessment and (if relevant) food hygiene certificate.
Food and alcohol sampling - No food sampling is allowed, unless pre-agreed by JMSU. Pre-packed sweets are allowed to be given to students. Under no circumstances should alcohol be given or consumed by anyone at the event.
GDPR - You are responsible for any student data collected and held during and after the event.
Wifi - Wifi is free, however should you want dedicated access then please email JMSUevents@ljmu.ac.uk for further information and a price list in advance.
Music - Playing music at your stall needs to be requested and approved ahead of the event.
Power - Needs to be requested by Native ahead of the event (as soon as possible). If requested on the day it comes at an extra cost.
Accessibility
Activity level - The activity level for this event ranges from gentle to moderate and requires moving around the venue.
Prayer Room - A prayer room and a quiet room will be located at the left-hand side of the exhibition space, please see video for more details. These will be open to both students and stall holders, should you wish to use them
Quiet space - There is a quiet space which students and staff can access. Please speak to a steward or member of SU staff.
Lighting - Exhibition Centre is well lit throughout the event. No strobe lighting is permitted for stallholders.
Toilets - Gender Neutral Toilets are available.
Service animals - Service animals are permitted. Please email JMSUevents@ljmu.ac.uk to allow staff to include this in the risk assessment.
Seating - Seating is available for stall holders but please be aware this event is a moving fair.
Music -Background music will play at the event. Stalls will also be playing music resulting in varied levels of noise throughout the event. (Excluding quiet hour). Stall holders will need to gain permission to play music on the stall.
Wheelchair access - The venue is fully wheelchair accessible. Please email JMSUevents@ljmu.ac.uk so we can support you.
If you have any accessibility needs, then please contact JMSUevents@ljmu.ac.uk so we can support you at the Freshers Fair.
Electrical Equipment - All electrical equipment that has a plug that is connected to a wall or socket or generated should be PAT tested.
Rubbish Removal - Please use the big red bins provided in the exhibition hall for all of your waste.
Deliveries (for exhibitors)
Delivery of items by a third party is permitted but it is essential that a member of your organisation must be on-site to accept deliveries. JMSU and ACC/Exhibition Centre will not sign for or be held responsible for third party deliveries and will refuse to accept them on your organisation’s behalf, as this would constitute a security risk.
Delivery of items needs to be on the morning of the day of the fair (before 09:30am).
Extra info for Volunteering and Charities organisations
We will organise for a QR code to be placed on your table. This will take students straight through to the ‘register as a volunteer’ page on JMSUs website where they can then sign up to be student volunteers and then will be able to apply for your opportunities on our website. Please make sure that you are directing students to register through our portal- it means that JMSU can celebrate the hours that our wonderful volunteers have given, through our Volunteering Awards. Please bring some leaflets, promotional resources, and pop-up banners for your stalls if you have them. Please contact us at jmsuvolunteering@ljmu.ac.uk for more details.
Student Groups
Please note you will only be allocated a stall at the Freshers Fair if you attend Committee Training. Please get in touch with our opportunities and development team at studentgroups@ljmu.ac.uk for more details.
Important Documents
